ClearMax Labs operates clearmaxlabsit.com, a site about one kind of work: putting the technology into New York law offices. That means structured cabling and WiFi, conference room screens, door readers, cameras, and the server and workstations. ClearMax technicians carry it out on site as a defined project with a written scope and a finish date, rather than as an open-ended contract.
Last updated: November 2026
Projects ClearMax Labs takes on for New York firms
- New space being built out: the whole technology scope, drawn on the architect's plan and timed to the general contractor's rough-in and the lease commencement date.
- A move between buildings: the closet, server and workstations taken down on a Friday and running in the new office by Monday, with every machine accounted for and any retired drive wiped or destroyed.
- A floor the firm already occupies: one conference room that needs a wired screen, one file room that needs a reader, one flat network that needs a separate guest side.
- One trade on its own: cabling and WiFi, access control or cameras, laid out so the other pieces can follow later without rework.
- Servers and workstations: a server in the closet or a hosted service instead, and computers prepared for the person who will use each one.
Outside the scope
Case management, billing and document software stay with their makers, who support their own products. ClearMax Labs sells no legal software and has no tie to any legal software company. A firm whose systems are failing today, and which is not already a client, should call its current IT provider first. This site is about planned projects.
The site also gives no legal advice. Rules are quoted here because they shape the design, each linked to the page it was read from. How a rule applies to a given firm is for that firm's own lawyers or the bar association's ethics resources.
Who usually gets in touch
Office managers, firm administrators and managing partners at practices from a few lawyers up to a few dozen, with no IT staff of their own and a network assembled over years by people who have since moved on. Most of them learn the state of their technology at the worst possible time, such as move week or the morning a laptop goes missing. A new lease is the moment to start over properly: every cable, door and login documented, and each one owned by the firm instead of by whoever installed it.
Firms in the middle of litigation or a large closing usually want the work arranged around that calendar, so move weekends and switch-overs are planned against it from the start.
How a project is run
- The firm sends a note through the contact page.
- Questions come back about anything missing: the architect's plan, headcount, the move date, the contractor's milestones, the building's contractor rules, and which equipment is worth keeping.
- A written scope and price follow, based on those details. Nothing is scheduled until the firm approves it, and any growth in the work is raised and priced before it is done.
- Installation is scheduled around the building's hours and the firm's court calendar, at night or on weekends when needed.
- The project closes with the handover record.
Why each project ends with a written record
New York writes the duty into its rule text. Rule 1.6(c) of the New York Rules of Professional Conduct says a lawyer shall make reasonable efforts to prevent the inadvertent or unauthorized disclosure or use of, or unauthorized access to, information protected by Rules 1.6, 1.9(c) or 1.18(b). An effort that left no record is hard to show later. The competence rule is framed broadly. New York's Rule 1.1 says competent representation requires the legal knowledge, skill, thoroughness and preparation reasonably necessary for the representation. Neither rule names a product, and buying one does not satisfy either. The record simply gives a partner something specific to point to when a client, an insurer or a new office manager asks how the office is set up.
It lists every cable run, reader, camera and access point; each network and what it can reach; every account and who holds it; the server, where its backups go and when a restore was last tested. Every license and account is in the firm's name, and the record is the firm's to keep.